Free distribution of textbooks 2019 - Notice writing

Question: Suppose you are the secretary of the students' welfare committee.Write a notice with the following points :

1. Free distribution of textbook to deserving students
2. Time,date and place
3. Prior intimation to the committee office necessary.

Easy way..  ...

Notice

Free Distribution Of Textbooks

It is hereby notified that our school is going to arrange free distributions of textbooks to the deserving poor and meritorious students free of cost at 2 p.m. on the 7th January in the school campus.

All concerned should be aware that prior intimation  avoid that prior intimation with the name of textbooks is necessary. It should be submitted to the undersigned in the school committee before 5th January. The decision of the Students' Welfare Committee is final in this regard.

Names of your school
Sd/----                           Sd/----
Signed                         -your name
By H.M.                       Ur position,
                                 Name of your school.